Reporting Immunization Program Status to the Health Department

Michigan schools and licensed childcare centers are required to report Immunization Program (IP) compliance on students through the age of 18 to their local health department. For training and county-specific reporting guidelines contact your Local Health Department.

• Schools/Childcares Local Health Department contacts

Childcare Sites – Build and update roster by October 1st

• If 90% complete rate is attained; close report on or after October 2nd
• Report all children up to school age

Childcare sites should close the report period by clicking IP Status then clicking the “close period” button on October 2nd. (The button will not be highlighted and you will not be able to close the period if you are not at 90% compliancy.) Continue to update immunization records until you reach at least 90% compliance.

Upon closing the period an IP100 report will automatically be created.  Most Health Departments require a hard copy be submitted to them.

Most Health Departments also require all hard copies of all certified waivers and a waiver report to be submitted when the period is closed.  Run this report before closing the period.

• • Reporting Checklist Flyer
  • Closing the Childcare Report Period Tip Sheet
  • Automatic Changes to Records on August 1st

• • Full Childcare Packet 2017 *NEW 05/25/2017*

Individual Items from the Childcare Packet:

• • Childcare Cover Letter *NEW 05/25/2017*
  • MCIR  Information Sheet *UPDATED 03/31/2017*
  • Influenza Information for Childcares *UPDATED 04/13/2017*
  • Required Immunizations for Childcares *UPDATED 03/07/2017*
  • Required Immunization Handout for Parents 
  • Waiver Flyer for Parents *UPDATED 04/12/2017*
  • Waiver FAQ for Parents *UPDATED 04/12/2017*
  • Vaccine Terminology *UPDATED 04/24/2017*

School Sites – Report Deadlines: November 1st & February 1st

• • Report all students new to the district (regardless of age or grade)
  • Report all kindergarteners
  • Report all seventh graders
  • Schools must submit a Vision Report for all Kindergarteners on either the November or the February report deadlines.
  • Schools need 90% complete rate to close on November 1 and 95% for February 1.

To report: school sites should add all of the above students to the school roster. The report can be closed by clicking on “IP Status” and then clicking the “close period” button.

Upon closing the period an IP100 report will automatically be created.  Most Health Departments require a hard copy be submitted to them.

Most Health Departments also require all hard copies of all certified waivers and a waiver report to be submitted when the period is closed.  Run this report before closing the period.

• • Reporting Checklist Flyer
  • Closing the School Report Period Tip Sheet
  • Automatic Changes to Records on August 1st

• • Full School Packet 2017 *NEW 05/25/2017*

Individual Items from the School Packet:

• • School Cover Letter *NEW 05/25/2017*
  • MCIR Information Sheet *UPDATED 03/31/2017*
  • Vaccines for Adolescents Parent Flyer *UPDATED 01/31/2017*
  • Influenza Information for Schools *UPDATED 04/13/2017*
  • Vision Screening Information *UPDATED 04/13/2017*
  • Required Immunizations for Schools *UPDATED 03/07/2017*
  • Required Immunization Handout for Parents *NEW 03/29/2017*
  • Waiver Flyer for Parents *UPDATED 04/12/2017*
  • Waiver FAQ for Parents*UPDATED 04/12/2017*
  • Vaccine Terminology *UPDATED 04/24/2017*

For reporting guidelines (and more), download the School/Childcare Manual

• • School/Childcare Manual *UPDATED 06/20/2017*