Reporting to the Health Department
Reporting Immunization Status to the Health Department
Michigan schools and licensed childcare centers are required to report Immunization Program (IP) compliance on students through the age of 18 to their local health department.
For training and county-specific reporting guidelines contact your Local Health Department.
Visit School and Childcare Local Health Department Contacts
Childcare Sites
Build & Update Roster Sites by October 1st
If 90% complete rate is attained; close report on or after October 2nd. Report all children up to school age.
Childcare sites should
- Close the report period by clicking IP Status
- Click the “close period” button on October 2nd. Button will not be highlighted and you will not be able to close the period if you are not at 90% compliance.
- Continue to update immunization records until you reach at least 90% compliance
Upon closing the period, an IP100 report will automatically generate. Most health departments require a hard copy be submitted.
Health departments require all hard copies of all certified waivers and a waiver report to be submitted when the period is closed.
Run this report before closing the period.
Visit MCIR Creating, Editing and Viewing Reports Instructions
- Reporting Checklist Flyer
- Closing the Childcare Report Period Tip Sheet
- Automatic Changes to Records on August 1st
Childcare Packet
Full Childcare Packet 2021
Individual Items from Childcare Packet 2021:
Updated 7-22-2021
- Childcare Cover Letter
- MCIR Information Sheet
- Influenza Information for Childcare
- Required Immunizations for Childcare
- Waiver Flyer & FAQ for Parents
- Waiver Flyer & FAQ for Parents – SPANISH
- Waiver Flyer & FAQ for Childcare and Schools
- Waiver Flyer & FAQ for Childcare and Schools – SPANISH
- Vaccine Terminology
- Childcare Aggregate Reporting Form
School Sites
Deadlines November 1st & February 1st
Report all Students NEW to the district regardless of age or grade
- Report all kindergartners
- Report all seventh graders
- Schools need 90% complete rate to close on November 1 and 95% for February 1.
To report:
School sites should add all of the above students to the school roster.
The report can be closed by clicking on “IP Status” and then clicking the “close period” button.
Upon closing the period an IP100 report will automatically be created. Most Health Departments require a hard copy be submitted to them.
Most Health Departments also require all hard copies of all certified waivers and a waiver report to be submitted when the period is closed.
Run this report before closing the period.
Visit MCIR Creating, Editing and Viewing Reports Instructions
School Packet
School Packet 2020
Individual Items from School Packet 2020:
Updated 9-17-2020
- School Cover Letter
- School and Childcare Immunization Information and Resources
- MCIR Information Sheet
- Vaccines for Adolescents Parent Flyer
- Influenza Information for Schools
- FAQ for FERPA
- Vision Screening Information
- Consent Form for Disclosure 2020
- Consent Form for Disclosure – Spanish *NEW*
- Required Immunizations for Schools
- Required Immunization Handout for Parents
- Waiver Flyer for Parents
- Waiver FAQ for Parents
- Vaccine Terminology
- School Aggregate Reporting Form
Reporting Guidelines
7.22.2021